About Us
We are a boutique U.S.-based marketing and design firm with a growing international footprint and a small, collaborative team in Lisbon. Our accounting operations are U.S.-centric, and we rely on tools like QuickBooks Online, Deel, Monday.com and Google Sheets to keep things running smoothly.
Role Overview
We’re looking for a detail-oriented and dependable Bookkeeper & Office Administrator to support day-to-day accounting functions and general office operations. Reporting directly to the Accounting Manager, the ideal candidate will be comfortable working in a fast-paced, small-team environment where flexibility, multitasking, and collaboration are key.
Key Responsibilities
Bookkeeping & Accounting
- Categorize and reconcile company expenses in QuickBooks
- Online Monitor and process incoming bills and receipts received via email
- Support payroll processing by helping gather and validate timekeeping data
- Assist with monthly bank and credit card reconciliations
- Generate basic financial reports in QuickBooks (P&L, expense summaries, etc.)
- Help maintain vendor records and organize financial documentation
Office Administration
- Maintain office supply inventory and coordinate orders as needed
- Handle document filing and record organization (both physical and digital)
- Assist with meeting coordination and basic calendar management
- Manage incoming calls and correspondence in a professional manner
- Support onboarding paperwork and processes for new team members
- Coordinate with building management and service providers as needed
- Assist with general office maintenance and organization
Qualifications
- Recent graduate in Accounting, Finance, or a related field (or equivalent training)
- 1+ years of experience handling financial transactions, preferably in a business environment
- Familiarity with accounting tools, especially QuickBooks Online and Google Sheets
- Working knowledge of Deel or willingness to learn
- Fluent in English, both written and spoken
- Strong attention to detail and exceptional organizational skills
- Excellent multitasking abilities and comfortable switching between different types of tasks
- Professional communication skills for handling vendor and client interactions
- Comfortable working under supervision and open to feedback
- Curious, proactive, and eager to grow professionally
- Basic proficiency with office technology and systems
What We Offer
- A structured role with hands-on training and mentorship from the Accounting Manager
- Exposure to U.S. accounting practices and international operations
- A collaborative workplace with a flat team structure where your contributions matter
- Opportunity to develop both accounting and administrative skills
- Competitive compensation
